The privacy and security of your personal information is important to us at Hilton Consultingand we are committed to
ensuring that your privacy is protected.
Any personal data collected by us will only be processed in accordance
(that is, information by which an individual can be identified)
collected by us in the course of our lawful activities
, in accordance with the Data Protection Act 1998, the General Data
Protection Regulation and any subsequent legislation in force from time to
time ('Data Protections laws').
This policy has been put in place to protect your rights under the Data
Protection laws, and it is important that you understand what we will
do with your data and are happy with this. If you want to discuss any
matter relating to how your data is used, please call us on 020 8969
6956 or email us at email@example.com or write to us at The
Hub, 300 Kensal Rd, London W10 5BE. We may be required in certain
instances to ask that your request for information be submitted in
References to the processing of information includes the collection, use,
storage and protection of data. Hilton Consulting is the 'data controller'
for the purposes of this policy, except where otherwise stated, and the policy extends to its directors, staff and,
to the extent set out below, anyone else processing data on our behalf from
time to time.
Why we process your data
Organisations are permitted to process data if they have a legal basis for
doing so. Hilton Consulting processes data on the basis that:
- Express and informed consent has been given by the person whose data is being processed; and/or
- Hilton Consulting has a legitimate interest in processing data; and/or
- It is necessary in relation to a contract or agreement which the person has entered into or because the person has asked for something to be done so they can enter into a contract or agreement; and/or
- It is necessary in relation to a contract or agreement under which Hilton Consulting has been asked to process the personal information of other individuals, in respect of which the other contracting party warrants that it has a legal basis and the authority to share that data with Hilton Consulting in order to be able to deliver services under the contract or agreement. In such cases Hilton Consulting is a 'data processor' within the meaning of the Data Protection laws and will only process such data for the purposes of performing its obligations under the said contract or agreement
- There is a legal obligation on Hilton Consulting to process data.
If and to the extent that Hilton Consulting is relying on solely
consent as the basis for processing data, we are required to obtain
your explicit consent (or that of a legally responsible person for
those under 16 years of age) and you can modify or withdraw this
consent at any time by notifying us in writing, although t
his may affect the extent to which Hilton Consulting is able to provide
services to or interact with you in future.
Hilton Consulting may change this policy from time to time and any such
changes will be published on our website. Notwithstanding any change to
this policy, we will continue to process your personal data in accordance
with your rights and our obligations in law.
This policy is effective from 22 May 2018.
What data do we collect?
We collect the data necessary for
Hilton Consulting to offer services to our clients as accountants,
corporate and personal tax consultants, business advisors and providers of
associated services such as, but not limited to, payroll and bookkeeping
functions ('services') as well as updating clients on matters relating to
these services and the financial sector that we believe will be of interest
and use to them. Data collected and processed may include, but not be
- Names and contact information such as telephone numbers, email and postal addresses
- Such other personal and financial information as may be required to provide services to our clients, including where such information relates to the clients themselves and/or members of the clients' staff or others, provided lawfully by those clients to Hilton Consulting
- Personal information about Hilton Consulting's own staff and others providing services for or to us
- Such other information that is relevant and necessary for Hilton Consulting to provide services to our clients, employ staff, maintain its activities and meet its legal obligations.
Such information may be collected when you provide it directly to us or
submit it through our website, when subscribing for a service, making an
enquiry of us or when personal information has been shared with us in order
for us to provide services to a client, in which cases we rely on
representations made to us by our clients that they have the legal
authority to share such information with us.
What we do with the data we process
Hilton Consulting uses the data collected to provide services to our
clients and to maintain accurate internal records of our engagement with
clients in the provision of those services and with our staff and others.
These records facilitate our provision of services to clients to allow us
to fulfill our contractual obligations to them. We may also data to inform
clients of matters that we feel may be of interest to them concerning other
services provided by Hilton Consulting or about the areas in which we work,
such as financial or accounting updates.
Data will be processed by the relevant staff in the course of Hilton
Consulting's activities (all of whom work in accordance with this privacy
policy) and will be retained only for as long as is reasonable and
permissible in law. Accordingly, the periods for which we retain data will
vary depending on the purposes for which it was collected and relevant
statutory or other requirements.
In addition to those circumstances mentioned above, we will only share data
with trusted third parties (including those outside the European Economic
Area) to the extent and where necessary for us to provide services to
clients, including relevant tax or other advice in other jurisdictions, to
communicate with you (such as mailing companies for postal communications
or through online platforms for email updates or newsletters), to process
payments (including through online payments platforms) and only once we are
will not sell your personal information or share it without your explicit
consent, except as stated above.
Your rights in relation to your personal data
You, as the data subject, may request deletion of your data at any time in
writing, subject to any overriding legal requirement for its retention,
such as the need, where appropriate, to comply with the accounting, tax or
other requirements of Companies House, Her Majesty's Revenue and Customs or
other regulatory authorities, or to prevent the commission of or assist in
the investigation of an actual or suspected criminal offence. We may keep
certain data on a 'suppression list' so we know, if requested, not to
contact you or process your data in future until further notice.
You may request details of personal information which we hold about you.
Any such request must be submitted in writing and we reserve the right to
seek verification of the identity of persons making such requests before we
respond. A small fee may be payable if an information request is
You may choose to restrict the collection or use of your personal
information, but this may impact or limit the way in which Hilton
Consulting is able to interact with you. You may, at any time, change your
mind about what information we hold about you, or if we continue to hold it
at all, subject to any legal obligation on Hilton Consulting to retain data
and as stated above.
You are responsible for the accuracy of data you have provided to Hilton
Consulting. If you believe that any information we are holding on you is
incorrect or incomplete, please write to us as soon as possible. We will
promptly correct any information found to be incorrect.
Where your data has been supplied to us by a client, meaning that Hilton
Consulting is processing it on behalf of that client and is acting as a
data processor, please note that in order to exercise your rights over your
data you need submit any request relating to it to the party that supplied
the data to us.
In the unlikely event that there is any kind of a breach of our duties and
obligations under this policy or the Data Protections laws, we will take
immediate steps to isolate and rectify the problem. Should the breach be
serious one (where there is a risk of, for example, discrimination, damage
to reputation, financial loss or loss of confidential information) we have
a duty to report that matter to the individuals affected and to the Office
of the Information Commissioner.
You can obtain further information about Data Protection and privacy laws
and your rights by visiting the Information Commissioner's website at:
We are committed to ensuring that your information is secure. To prevent
unauthorised access or disclosure, we have put in place
suitable physical, electronic and managerial procedures to safeguard and
secure the data we process. Persons processing data on behalf of Hilton
Consulting do so in accordance with this policy and on the basis that
Hilton Consulting is satisfied that they can and will adhere to our high
standards for data protection and security.
The transmission of information over the internet is inherently insecure,
and we cannot guarantee the security of data sent over the internet. Please
note that, unless encrypted, email messages sent via the internet may not
be secure and could be intercepted and read by someone else. Please bear
this in mind when deciding whether to include personal or sensitive
information in any email messages you send to us.
Web browsing and Cookies
A cookie is a small file which asks permission to be placed on your
computer's hard drive. Once you agree, the file is added and the cookie
helps analyse web traffic or lets you know when you visit a particular
site. Cookies allow web applications to respond to you as an individual.
The web application can tailor its operations to your needs, likes and
dislikes by gathering and remembering information about your preferences.
We use traffic log cookies to identify which pages are being used. This
helps us analyse data about web page traffic and improve our website to
tailor it to customer needs. We only use this information for statistical
analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website, by enabling us
to monitor which pages you find useful and which you do not. A cookie in no
way gives us access to your computer or any information about you, other
than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers
automatically accept cookies, but you can usually modify your browser
setting to decline cookies if you prefer. This may prevent you from taking
full advantage of the website.
We may also collect and store information about your browsing device,
including, where available, your IP address, operating system and browser
type. This is anonymous statistical data about your browsing activities and
patterns, and does not contain any personal data.
Links to other websites
Our website may contain links to other websites of interest. However, once
you have used these links to leave our site, you should note that we do not
have any control over that other website. Therefore, we cannot be
responsible for the protection and privacy of any information which you
provide whilst visiting such sites and such sites are not governed by this
applicable to the website in question.